Office Manager

We are Earnix

We enable insurers and banks to provide faster, smarter, and safer prices and personalized products. With our products, insurers and banks can offer personalized value to every customer, every time, and in full alignment with their corporate business strategy, goals, and objectives.

With over 80 customers across the five continents, Earnix has been consistently innovating for Banks and Insurers around the globe. We have offices in the Americas, Europe, Asia Pacific, and Israel. ​

Description

We are looking for an experienced Office Manager based in our Newton, MA based office which is our primary location in the United States.

Job Responsibilities



o  Perform administrative duties in the office and ensure that office is operating smoothly

o  Manage office supplies inventory and place orders as necessary

o  Manage relationship with building management, office vendors, suppliers, contractors

o  Maintain relationships with our growing number of Earnix North America (NA employees) 

o  Perform receptionist duties: greet visitors, and answer and direct phone calls

o  Receive and sort incoming mail and deliveries, and manage outgoing mail

o  Assist with office renovation and rebranding, and with managing and maintaining IT infrastructure

o  Provide other administrative support as necessary, including scheduling group meetings, keeping calendars, doing research, and creating reports

o  Performs administrative duties for the CMO, the Head of Insurance, NA, the Head of Professional Services, NA, and the HRBP, NA.

o  Be the focal point for Corporate and global functions on all relevant topics above

o  Purchase and manage deliveries of customer presents and employees presents as directed by relevant managers

Marketing Support

o  Support the Marketing department with NA conferences and other NA-related marketing activities

o  Maintain local storage of all relevant marketing materials

o  Support internal communications initiatives with NA Earnix Employees

HR Support

o  Assist in organizing team events

o  Schedule onboarding meetings for new hires

o  Screen resumes, schedules candidate interviews, conducts reference checks

o  Act as liaison between Earnix and Trinet, third party payroll and benefit vendor

Finance Support

o  Act as a liaison between Corporate Finance and the North American team, ensuring vendors are paid appropriately, customer payments are handled; oversee all payments and purchasing

Travel Administration

o  Support NA employees with the use of the Earnix travel system and other travel-related questions. Act as liaison with travel agents, including invoicing.

o  Support in ordering flights and hotel rooms for NA employees upon travel.

o   When needed, organize special hotel rates, mainly when groups travel occurs, or multiple usages of the same hotel/chain are required

Requirements

o  Bachelor's degree in business administration, communications, or a related field

o  Minimum 3 years of work experience in an administrative/office management role, preferably in a global company

o  Must have exceptional attention to detail

o  Strong organizational and time management skills, and ability to prioritize

o  Must be a self-starter and driven

o  Excellent communication and interpersonal skills

o  Strong problem-solving skills and analytical abilities

o  Must be proficient with Microsoft Office

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